Content of Information Grants

CONTENT OF INFORMATION ABOUT THE PROCESSING OF MY PERSONAL DATA

1. The personal data controller who is responsible for the processing of my personal data is the following:

Nadace THE KELLNER FAMILY FOUNDATION, Reg. No. 28902254, having its registered office at Evropská 2690/17, 160 41 Praha 6 (hereinafter “the Controller”), which is the personal data controller in relation to my personal data.

Contact details: Nadace THE KELLNER FAMILY FOUNDATION, e-mail: info@kellnerfoundation.cz, tel.: +420 224 174 462, address: Evropská 2690/17, 160 41 Praha 6, Czech Republic, www.kellnerfoundation.cz

The Controller’s responsibilities in personal data protection arise from the following:

  1. Act No 101/2000 on the protection of personal data and amending certain laws, as amended, and subsequently from the law that will supersede Act No 101/2000 in the future; and,
  2. with effect since 25 May 2018, also Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) – this Regulation 2016/679 is hereinafter referred to only as the General Data Protection Regulation or the GDPR.

2. Specification of my personal data managed by the Controller:

  1. The particulars stated in the application and attachments thereto, to the extent they concern me;
  2. The data that I have disclosed to the Controller in connection with submitting the application, to the extent they concern me, such as the date of birth, the place of residence, the photograph, the family status, my academic results and athletic achievements, and my social status and health;
  3. Data obtained by the Controller from public sources in connection with verifying the particulars stated in the application (such as information from the land registry, the public (formerly commercial) register, the register of trades, the register of insolvency, the register of enforcements, etc.),
  • hereinafter “my personal data”. Where I have also stated in the application the personal data of persons other than me, the term “my personal data” is understood to include the data on those other persons.

The term “application” is understood to be the electronic form of the application for a grant and attachments thereto, which I have completed.

The term “applicant” is understood to be the person for whose needs the Foundation’s grant is being applied for.

Where I have also stated personal data of persons other than me in the application, I represent that I have stated the data of these other persons in the form subject to their express consent and subject to those persons becoming acquainted with the conditions for the processing of their personal data set out in this section CONTENT OF INFORMATION and with the information set out in the section ADVICE ON RIGHTS.

3. The period for which the Controller will store my personal data:

Until the day of the decision on whether or not the Foundation’s grant will be provided to the applicant, but no more than 60 (sixty) days from the deadline for the receipt of applications by the Controller in the current calendar year. 
Should the Controller decide that the Foundation will not provide a grant to the applicant my personal data will be destroyed within the above period of time; the Controller will retain only the following of my personal data: (i) the first name and surname, (ii) the address of residence, (iii) the electronic address, (iv) the subject matter of the application, and (v) the information that the application was rejected and when; hereinafter collectively referred to as “Basic Information”.
Basic Information is processed for an unlimited time.
Should the Controller decide that the Foundation will provide a grant to the applicant, the treatment of my personal data will depend on my consent to the processing of personal data, provided that I give such consent to the Controller.

4. Purposes of the processing of my personal data:

  • Evaluation of the application by the Controller and finding the family, property and social situation of the family/environment from which the applicant for the Foundation’s grant comes; determining whether the applicant needs support;
  • Adoption of a decision by the Controller on whether or not the Foundation will provide the grant to the applicant.

Purposes of the processing of Basic Information:

  • Keeping records of applicants for the Foundation’s grants;
  • Monitoring the frequency of applications for the Foundation’s grants from the same applicant.

Information about additional conditions for the processing of my personal data/Basic Information:

5. The legal ground for the processing of my personal data/Basic Information:

I am aware that the legal ground for the processing of my personal data/Basic Information by the Controller is:

(i) Article 6 (1) (b) of the GDPR, processing is necessary in order to take steps at the request of the data subject prior to entering into a contract; and

(ii) Article 6 (1) (f) of the GDPR, processing is necessary for the purposes of the legitimate interests pursued by the controller.

I am aware that the disclosure of my personal data to the Controller is not my obligation, i.e. that it is completely on a voluntary basis and only depends on my discretion. I am aware that my consent to processing is not required for the processing of My Personal Data/Basic Information for the purposes and for the time as above specified.

I am also aware that the Controller has put in place certain frameworks by which the Controller assesses whether or not a given applicant needs a grant from the Foundation, and that the Controller decides on whether or not the Foundation will provide a grant to a particular applicant with regard to these frameworks. It is in particular for this decision-making by the Controller that my personal data have to be disclosed to the Controller. In this context, if I do not provide the Controller those of my personal data which are required for meeting the purpose under point 4 above, the Controller will not be able to evaluate the application in question in a sufficiently qualified manner, and, accordingly, the Foundation’s grant may not be provided to the applicant. In such a case, the personal data disclosed by me will be destroyed.

The applicant acknowledges that one of the Controller’s statutory obligations is to disclose the applicant’s name in the Controller’s annual report if the Foundation has provided a grant to the applicant, including the amount of the grant provided by the Foundation. The beneficiary of the Foundation’s grant can request the Controller, subject to the conditions at Section 359 of Act No 89/2012, the Civil Code, as amended, to maintain the applicant’s anonymity.

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